Accessible Presentations

Session 3 - Accessible Presentations (Recordings, transcript, exercise files, PPT)

• Accessible presentations are clear, concise, and simple which benefits everyone.

• For accessible presentations,

  • Add title and file information, by clicking File > Info > adding information under 'Properties'.

  • Create an outline structure of your presentation, to identify main headings and subheadings.

  • Choose appropriate slide layouts for different types of slides ( Home > Slides > Layout)

  • Add slide titles. Avoid repeating same slide titles (e.g. continued)

    • If you do not want to change the design of your slide, but add the title as a hidden object, you can click 'add hidden slide title' in the accessibility checker > Missing slide Title > Recommended action

• Check reading order to match with visual order.

• Group objects, especially the design elements. This will allow to change the reading order easily for multiple objects. When you select multiple objects by clicking objects while pressing Ctrl, the upper pane will show the button 'Group'. Or, press Ctrl + G.

• Decorative images that do not give new information or have no meanings should be marked decorative. This can be done by running accessibility checker > check reading order > unclick decorative objects, or by cliking right button of mouse to open AltText and mark decorative.

• Provide chart description in the alt text box for charts and graphs. If it is a very complex one, consider providing a word document containing data tables.

• Avoid using tables in ppt. If necessary, add table headings.

• For videos, consider adding video transcript. This can be done after adding media, click on 'add caption' button and add VTT file.

• Use simple Sans Serif Fonts (without curved ends) such as Arial, Calibri.

• Use 1.5 line spacing.

• Use 4.5:1 color contrast or more for normal text, and 3:0 for large text.

• Avoid using animation (e.g. floating in). The elements will not be read by assistive technologies.

• Use Microsoft Accessibility checker.

• For manual check, open Microsoft narrator by pressing Ctrl + Windows + Enter, or searching in the desktop for 'Narrator'